Products

Smart Governance for Enterprise size Organizations



As a leading Middle East Business Technology company and Microsoft Gold certified partner, CATEC has become the provider of choice of public and private sector boards, committees and councils looking to improve efficiency, transparency, and accessibility with integrated paperless legislative and meeting automation solutions.

Overview Designed to be integrated seamlessly into your organization’s environment and is built around centralized meeting portals

Legislative workflows often require a significant commitment from clerical staff. Drafting legislation, getting items approved, compiling information from various departments, and creating an agenda are integral parts of the premeeting process, yet can be very time-consuming. Then, there are live and post-meeting processes that staff must follow to ensure an accurate account of a meeting.

With so many moving parts, steps can be overlooked or items can be inadvertently dropped. Using a completely automated, round-trip legislative workflow solution can save staff countless hours while helping them maintain legislative accuracy.

QARAR allows governmental staff to easily manage the entire legislative process from start to finish. From drafting files, through assignment to various departments, to final approval, this suite is an automated solution designed to reduce workloads and create a more efficient method for managing decisions.

QARAR helps governments organize, store, and easily retrieve electronic documents all in one system. It also maintains all legislative data and tracks each item’s path through the entire process. Plus, it allows staff to quickly and easily publish agenda and minutes documents to the Web, helping ensure records availability and promote government transparency.


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How it work

Benefits & Functionality

MODERNIZE YOUR MEETINGS
Planning a meeting can be challenging. Starting with scheduling where, when, and who should attend, dealing with tracking approvals, collecting and organizing reports and submissions along with last minute changes to the agenda. If your meeting management is not automated time, money, and resources are wasted and important information can be forgotten. Meeting management software eliminates the manual, paper-based processes by fully automating the lifecycle of your meetings and providing all the necessary procedural support.
AUTOMATE AGENDA ITEM APPROVALS WITH ELECTRONIC APPROVAL ROUTING.
Electronically route agenda items for approvals. Create an automated approval sequence and let the system manage the work. Selected approvers will be notified when the item is ready for their review. Approvers can review all item details, supporting documents, make edits, approve or deny the request through the system or a browser-based form.
DRAFT ITEMS IN A FAMILIAR SYSTEM AND ADD SUPPORTING MATERIALS.
Simply type the file text directly into the system or draft it in the familiar template of Microsoft Word®. Create templates and standard paragraphs for quick drafting. Once the text of an item is complete, add supporting attachments of any file type to substantiate the item. Staff, elected members and even residents can submit agenda items through a form on your website.
CREATE LEGISLATIVE ITEMS FOR MEETING AGENDAS.
Easily create new files for meeting agendas. By indicating the item type (resolution, ordinance, communication, etc.), meeting body in control of the item, and the item’s status, items are automatically placed on the appropriate upcoming meeting agenda.Easily create new files for meeting agendas. By indicating the item type (resolution, ordinance, communication, etc.), meeting body in control of the item, and the item’s status, items are automatically placed on the appropriate upcoming meeting agenda.
TRACK LEGISLATIVE ITEMS AND GENERATE HISTORICAL REPORTS.
Track resolutions or other legislation from inception through approvals and actions taken. Easily search all file history and generate legislative reports.
ORGANIZE, STORE AND RETRIEVE DOCUMENTS WITH EASE.
Organize and store electronic documents of any file format in one repository. All documents are automatically tagged and indexed with metadata, making search and retrieval easy.
OFFER THE MEMBERS & INTERNAL USERS AN EASY-TO-USE ONLINE LEGISLATIVE PORTAL.
Members can search legislative text, attachments, agendas, minutes, votes and more. Allow both Members and internal users to track legislative history over a given period of time. With the Calendar tab, view a dynamic list of upcoming and previous meeting details.
SAVE TIME WITH A CONTINUOUS LEGISLATIVE WORKFLOW.
Capture all actions into a draft minutes’ document for a seamless, roundtrip workflow. Agenda items can be automatically reassigned to the appropriate department based on the actions taken during a meeting, saving staff time and reducing errors.

Modules

Agenda Item Management

  • Review agenda item history
  • Set electronic approval routing
  • Submit items through a web-based form
  • Cross-reference items to agendas and minutes
  • Add supporting documents
  • Draft files and edit text in Microsoft Word™

Meeting Agendas

  • Create templates for each meeting body
  • Auto-number agenda items
  • Automatically assemble and publish agenda packets

Meeting Minutes

  • Publish minutes to the web
  • Automatic item referral routing
  • Record roll call, motions, votes, and discussion
  • Subscribe to items and share information to social networks
  • View district representation, open positions, vacancies and more
  • Search, track and print legislative data
  • Dynamic calendar of past and upcoming meetings

Search

  • Searchable meeting calendar
  • Print search results
  • Full text search

Document Management

  • Security permissions for user groups and workflows
  • Automatic metadata tagging and indexing
  • Easily search and retrieve documents
  • Store electronic files of any format

Member Portal

  • Any meeting, from anywhere, with any device
  • View upcoming meeting materials in advance
  • Leave group, private & Chairperson comments
  • Download meeting materials & work offline
  • Secure access to confidential meetings
  • Search historical meeting agendas/minutes
  • Electronic voting

Report Manager

  • Document management features: version control, check in/out & track changes
  • Robust workflows configured with delegates and signatures
  • Automated population of report information into agenda & minutes documents –meeting types, titles, descriptions, recommendations/resolutions and other details may be automatically extracted
  • Manage the full legislative cycle of an item through various revisions, meetings, and readings.

Additional Features

  • Video streaming integration
  • Unlimited users and records
  • iQARAR for the iPad

Vote Manager

  • Administrator/Chairperson controlled or fully automated voting before, during or after a meeting
  • Supports formal and informal voting models, including: majority, weighted, two-thirds, multiple choice, or secret ballet votes
  • Dedicated iPad and Web browser based voting
  • Configurable public display screens for voting results
  • Application Program Interface available for integration to legacy voting and display systems